My System

Please understand that I live in California, and this system has been designed to adhere to the California Educational Code. Explanations for the forms and why they are required/recommended are in my workshop outline.
  1. Workshop Outline

School Records
These records are required.  The requirements are listed on the Private School Affidavit.  These records belong to the school and do not follow the student should they transfer to another school (medical records kept in CUM files do transfer).
  1. Private School Affidavit
  2. Attendance Record
  3. Course of Study [PDF]
  4. Faculty Information / Qualifications
  5. Immunization Record / Waiver
  6. School Entry Health Exam Form / Waiver 

Student Records
These records are optional yet recommend and are kept in a student cum file.  The CUM (cumulative) file should be sent, upon request, if your student transfers to another Elementary, Middle, or High School. These records follow the student.
  1. Student Information   [PDF]   [XLS]
  2. Attendance & Start / Stop Dates   [PDF]
    •  Please note that I put these dates on my attendance form, so I don't use the above form any longer. It's redundant to me.
  3. Course of Study   [PDF]
  4. Grade / Evaluations (if given)   [PDF]
  5. Immunization Record / Waiver
    • I don't know how the mandatory vax laws apply here. I will be seeking guidance from HSLDA.
  6. School Entry Health Exam / Waiver  
  7. Date of High School Graduation
  8. *"Mandatory interim records" mentioned in Ed Codes do not apply
  9. *HSLDA recommends that you do not keep test scores in CUM files

Teacher's Records
These records are optional and are not subject to inspection, but I recommend them.  They show that teaching and learning have taken place.  You may use these to defend your homeschool, should the need arise.  If not, they are still fun to look at years later.  Keep it simple.  You can organize these by year or by student.

I keep these records in two binders. One is labeled "Teacher Records." This binder holds everything I used to teach my children together such as co-op lesson plans, planning calendars, pictures from field trips, etc. The second binder is labeled "Student Portfolio." This contains everything the child completed on their own, such as their daily work logs, and work samples.
  • Teacher's Records - I have a small binder that I use for the current year so that I have a convenient place to do all of my school planning. At the end of each year I out these into a large binder with a tab for each school year.
    1. Lesson plans
    2. Proposed school calendar
    3. HSLDA membership information
    4. Philosophy of education
  • Student Portfolio - 
    1. Student work samples
    2. Reading logs   [PDF]   [Excel]
    3. Course Descriptions/Schedule [PDF]
    4. Any other documents you use to plan, evaluate or track your homeschool
    5. Goals - spiritual, academic, and physical (if you use them).
    6. Test scores - keep them here so they are only looked at if you choose to share them
Scope and Sequence
This is a handy tool. It may seem like a waste of time, but for me it has been a time-saver.
  1. I keep this in a separate binder sorted by subject.
  2. I keep copies of covers and tables of contents from all the book I have used over the years.
  3. This is very helpful when writing the Course of Study and when evaluating curriculum. I have even taken mine to conventions so I do not but something I am already using.

#End#















































































































    Subscribe to: Posts (Atom)